garner support from key administrators
- Invite the president, chancellor, or provost to announce Collaboratory. S/he can clearly communicate its purpose and benefits to the institution as a whole.
- Introduce Collaboratory to administrators and deans.
- Demonstrate how Collaboratory can benefit their work.
- Ask them to:
- Encourage their faculty and staff to enter data.
- Share with others how they will use Collaboratory data.
- Introduce Collaboratory to other key offices that may collect or leverage the data.
Garner support from key faculty & staff
- Identify a small number of Collaboratory champions to enter their Activities.
- Start with those whose Activities you may want to highlight on your Collaboratory's homepage, and who will encourage others to enter their data.
- Host a group meeting to introduce Collaboratory and assist them to enter their own data.
- Use Data Liaisons to help early adopters enter their data.
- Learn from their experiences and questions.
- Create institution-specific FAQs.
- Make recommendations to TreeTop for new FAQs that may be helpful to all Collaboratory institutions.
announce your collaboratory across the institution
- Your institution's unique Collaboratory URL can be released internally.
- Post it/link to it from your institution's website.
- Include in any emails to faculty/staff when introducing Collaboratory.
- Post it on all of your print materials, flyers, and user guides.
- Create a website:
- Share your Collaboratory URL.
- Build awareness that Collaboratory is the tool being used for tracking and managing institutional engagement and service efforts.
- Share institution-specific definitions and answers to FAQs.
- Consider linking to other related pages on your institutional website (e.g., foundational documents or reports).
- Do a brief "demo" during faculty/staff orientation or professional development programs.
- Organize Collaboratory Administrators, Moderators, Data Liaisons, and interested early adopters to participate in standing meetings (e.g., department meetings, Deans Council, or Research Advisory Council) to introduce Collaboratory.
- Target those teaching community-based or -engaged courses, hosting activities for the community, and/or managing community-based research initiatives.
- Provide those integrating community-based or -engaged Activities into their courses with a brief write-up for their syllabi introducing the process by which their students can add their course-related Activities to Collaboratory.
- Work with specific units that prioritize engagement and service Activities.
- Issue an institution-wide invitation to create Activities:
- You may learn of new Activities underway.
- Be prepared to answer questions from those whose Activities cannot be entered because they do not meet the criteria for Community Engagement or Public Service Activities. You may need to contextualize your rationale within your institution's definitions and purposes.
invite more people to create activities & profiles
- Email community organizations and partners that will be listed in Collaboratory.
- Talk to your Public Relations or Marketing department about how to announce Collaboratory.
- Once your Collaboratory is live and foundational Activities have been populated, issue a press release or special email.
- Discuss how to integrate Collaboratory information into relevant sections of the inst itution's website.
- Share a link to your institution's Collaboratory with key community leaders and networks so they know it is a resource available to them. Consider nonprofit consortiums, foundations, coalitions, and alliances that may benefit from knowing of your institution's engagement and service activities.