Introducing SmartFill AI for Faster, More Efficient Data Entry

We’re excited to introduce SmartFill AI, a new feature in Collaboratory designed to reduce the burden of manual data entry so your team can spend more time on the work that actually matters.

SmartFill AI is part of our broader AI suite, which is focused on making it easier to capture, understand, and use higher education community engagement data without adding more work for your faculty and staff.

Start with What You Already Have

Most engagement work is already documented somewhere. It lives in syllabi, websites, grant reports, and communication outlets. The problem has always been getting that information into a system in a structured way.  SmartFill AI changes that.

Instead of starting from a blank form, users can provide a publicly available source and SmartFill AI will:

• Pull out the key details
• Generate a pre-filled activity record in seconds
• Highlight anything that is missing or incomplete
• Give you a clean draft for human review and editing

It takes seconds to get to a solid starting point.

A Better Experience for Your Campus

SmartFill AI strengthens, rather than replaces, human input by providing a more complete starting point.  The immediate impact of SmartFill AI is felt across campus:

• Faculty and staff spend less time on data entry
• Administrators see increased participation and more complete data records
• Institutions gain a richer, more accurate picture of their partnerships

Built with a Thoughtful Approach to AI

We have been intentional about how we introduce AI into Collaboratory. Every tool in this suite is built with clear standards for privacy, security, and responsible use.  Explore our AI FAQ to learn more.

Ready to Reduce the Burden of Data Entry?

If your institution is looking for a more efficient, thoughtful way to document your partnerships, SmartFill AI is designed to help you get there with less friction.  Discover how Collaboratory can streamline your data collection processed and surface the full depth of your institution’s impact.